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We’re looking for an experienced and ambitious Event Coordinator to work in our London office.
Currently the company organises various large-scale events, two awards ceremonies, mid-sized forums and a significant number of small meetings over the course of the year. The events take place in the US, Europe, Australia and South-East Asia and the portfolio is expanding.
The candidate will report to the Commercial Director and be responsible for organising a series of summits and meetings globally, as well as supporting on some of our large conferences.
The job role will include the following event products
Development of the individual in this position will be dependent on personal development plans, performance and results.
Delegate acquisition – Working closely with the sponsorship team to invite and recruit high profile attendees for a series of roundtables for 15-30 people globally.
Delegate management – Managing all delegate communications, attendance, badging and registration for assigned events. Maintain event materials inventory.
Print, design and digital – Producing the event app for each of the assigned events. Includes all portable signage, banners and backdrops.
Budget management (for roundtables & summits) – Recording all spend within remit, working with the EM on spend targets. Managing budgets for owned events accurately.
Logistics – Couriers, travel planning, accommodation, hotel negotiations
Venues – Finding, contract negotiations, liaison and BEO’s
Sponsor fulfilment – Meeting all sponsor expectations, delivery of contract & managing expectations.
Website – Responsibility for ensuring all partner logos are uploaded to each event web page upon contact
On site – Working with the Event Manager or on owned events. Manage all staff, suppliers and delegates on site, responsible for the customer experience and health & safety.
Internal stakeholders – Working with the appropriate internal stakeholders to ensure the events are delivered to a high standard ensuring all elements are covered.
Key Attributes, Skills and Experience