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Senior Events Manager

1

London, United Kingdom

Would you like to be part of a global intelligence company that’s disrupting the procurement industry? We inspire, connect and accelerate transformation for procurement functions at the world’s top companies.

 

Procurement Leaders™ is a multi-award-winning business intelligence platform and network organisation specialising in procurement, sourcing and supply chain management arenas. With 700 companies and over 27,000 members in our growing network, we are proud to partner with procurement executives from the world’s leading brands such as Coca-Cola, IBM, Johnson & Johnson, MasterCard, Nestle, and Shell.

 

Strategic procurement is critical to organisational success in today’s competitive market. We focus on providing a niche intelligence platform with in-depth research and insight, tools and advisory services plus our expert network. These services enable members to accelerate transformation, not just by delivering savings faster, but by unlocking opportunities to drive increased revenue and ever-greater value.

 

We’re looking for an experienced and ambitious Sr. Event Manager to work in our London office.

 

Currently the company organises two large scale event, two awards ceremonies, 6 mid-sized forums and a significant number of small meetings over the course of the year. The events take place in the US, Europe, Australia and South East Asia and the portfolio is expanding.

 

Responsibilities include:

 

Full responsibility and project management of a portfolio of international Congresses and Forums. The role also includes supporting team members in different events and projects.

 

Budget management – recording all spend on the event from AV and venue to staff expenses and travel costs. Managing fixed and variable spends against target and to achieve approved profit margin.

Audio visual – concepts, stage and set design, room dressing, lighting and sound. Negotiating with suppliers and agreeing contracts, sourcing materials and working with speakers and hosts on presentations.

Print and design – manage all programmes for each event, design, layout, copy and print. Display banners, large format printing.

Logistics – couriers, travel planning, accommodation, hotel negotiations

Sponsor fulfilment - exhibition planning, sponsor liaison, meeting sponsor contract expectations

Venues – finding, contract negotiations, liaison and BEO

On site – manage all staff, suppliers and delegates on site, responsible for the customer experience and health & safety.

Delegates – communications schedule, data management, attendance, sessions and breakouts, badges and registration, accommodation, badge supplies.

Internal stakeholders – working with the Conference Producer, Sales Teams and Content Teams to maximise the customer experience, meet speaker and sponsor expectations and produce high quality events. Reporting final results to senior team.

 

Desired Skills and Experience (Personal Spec)

 

Experience

  • Minimum 4+ years’ experience managing conferences or other B2B events
  • Highly organised and able to deal with multiple tasks across multiple projects simultaneously. Great time management is essential.
  • Experience working in a high energy office environment, managing workload in the busiest periods against stress levels and prioritising tasks effectively to meet expectations
  • Multi-function experience is also necessary, a basic understanding of sales processes, marketing, content production; accounting and reporting.

 

Skills

  • Negotiation skills are essential to drive the highest value at the best price from our suppliers.
  • Commercial awareness to support the sponsorship team
  • Interpersonal skills, a people person able to manage the expectations of multiple and very different stakeholders. Measured and mature communication skills.
  • Common sense approach to difficult situations, providing solutions to problems rather than focusing on the negatives.
  • Foresight on the hazards and pitfalls of event planning, experience in identifying potential problems and planning for contingencies.

Competencies:

  • IT
    • Excellent Excel, Word, PowerPoint, Outlook knowledge and application
    • SalesForce and Events Force experience would be useful but not essential
    • Qualtrix, Marketo, Survey Monkey and other comms software would be useful but not essential
  • Accounting
    • Demonstrable knowledge of balance sheets, P&L reporting, accounts payable, purchase orders and invoicing
  • Health & Safety
    • Working knowledge of H&S law in the UK
    • Common sense approach to customer and staff safety on site
    • Experience with risk assessments and method statements
    • Some knowledge of insurance and risk mitigation
  • Creativity
    • Innovative ideas on décor, room dressing, screen presentations and stage design
    • Briefing graphic designers to get the best out of printed materials at events
    • Choices hospitality and catering
  • People person
  • Open minded, energetic and motivated
  • Team player
Sector
Careers Recruitment Sector Profile
Job Type
Perm
Recruiter
Procurement Leaders
Job ID
680005